If your organisation wants to join an Erasmus+ project, the coordinator will ask for a number: an OID, a PIC, or both. This guide explains what each one is for, how to register and what else coordinators ask their partners for. It is written with small and medium-sized companies in mind, but it applies to any organisation.
Last checked: 12 November 2026, against the Erasmus+ Programme Guide 2026.
OID and PIC in one minute
- OID (Organisation ID). You receive it when you register in the Organisation Registration System for Erasmus+ and the European Solidarity Corps. It is used for actions managed by the Erasmus+ National Agencies.
- PIC (Participant Identification Code). A nine-digit code you receive when you register in the Participant Register of the EU Funding & Tenders Portal. It is used for Erasmus+ actions managed by the European Education and Culture Executive Agency (EACEA), and in other EU programmes such as Horizon Europe, Creative Europe and Digital Europe.
In both systems you register once. When you enter your number in an application form, your registration data are filled in automatically.
Which number your project needs
The number depends on who manages the action.
If the action is managed by a National Agency, the application uses OIDs. Cooperation partnerships in adult education (KA220-ADU) are an example.
If the action is managed by EACEA, the application asks for a PIC. An organisation that already has a PIC from another EU programme does not need to register again.
Can a company take part at all? In many actions, yes: Crow Group B.V., for example, is a private company and an SME. Which organisations are eligible differs from action to action, so check the eligibility criteria for your action in the Programme Guide.
How to register your organisation
The steps are carried out by the organisation's legal representative.
- Create an EU Login account.
- For an OID, register through the Erasmus+ and European Solidarity Corps platform (organisation registration) and upload an identification form. There are three types of form, depending on the type of organisation, and the National Agencies validate the form afterwards.
- For a PIC, register through the EU Funding & Tenders Portal (Participant Register).
- Check and update your registration when your details change.
For grants above EUR 60,000, applicants may also need to upload documents that show their financial capacity.
What coordinators ask partners for
When a coordinator invites you into a consortium, expect requests for:
- identity data for the partner section: your OID or PIC, legal name, address and a contact person, often collected in a partner identification form;
- a short organisation profile: what you do, your relevant experience and the people who will work on the project. Expert evaluators judge only what is written in the application, so the coordinator needs this text from you;
- evidence of capacity: applications to a National Agency include a general presentation of each organisation and profiles of the staff who will manage and carry out the project. For grants over EUR 60,000, applicants are also recommended to add, where available and relevant, a list of publications and an exhaustive list of previous and ongoing projects and activities in the field over the past four years.
One rule protects you as a partner: applicants must have explicit consent to use another organisation's OID. A coordinator should ask before putting your OID in an application.
Once a project is running, the work changes from paperwork to delivery. How we organise our part of that work is described on our page about EU project coordination.
Keep your data consistent everywhere
One organisation, one registration. The Programme Guide warns that multiple registrations or multiple OIDs for the same organisation may qualify as misrepresentation under the EU Financial Regulation, which can lead to rejection.
Keep it current. Erasmus+ grant agreements ask beneficiaries to keep their registration data up to date during the project: name, address, legal representatives, legal form and organisation type.
Use the same facts everywhere. Evaluators, National Agencies and coordinators can compare your website, your partner identification form and your registration. Use the same legal name, address and numbers in all of them, and describe only experience you can show: false claims of experience are also a reason for rejection.
Our own details, as an example
We publish our identifiers so coordinators can copy them without asking:
- Legal name: Crow Group B.V. (trade names Crow Group and VR-Innovations)
- PIC: 874089408
- Erasmus+ OID: E10403202
- KVK (Netherlands Chamber of Commerce): 87013711
- VAT: NL864176922B01
- Registered address (KVK): Dokter Klinkertweg 12, 8025 BS Zwolle, the Netherlands
- Visiting and postal address: Dokter Klinkertweg 12A, 8025 BS Zwolle, the Netherlands
When you copy our details into an application, use the registered address. Everything a coordinator needs is in our partner profile with PIC and OID, and the full registration data are on our legal identity page. If something is missing for your application, contact us.
Update, October 2026
Sensing Otherwise, a KA220-ADU cooperation partnership in adult education whose granting authority is the Italian National Agency INDIRE, started on 1 October 2026. Crow Group B.V., a private company and an SME, takes part as a co-beneficiary. Read more about Sensing Otherwise.
